Florida SHOTS™: Keeping SHOTS in Check

We are pleased to share a film module webinar series offered by the Florida Bureau of Immunization now available for free CME/CE credits. To get started, go to www.VaccinationReality.com and click on “Free CE/CME Credits” at the top right of the page to get to Suwannee River AHEC and access webinar videos, download participant PDFs, and register and complete testing for CME/CE credit.

If you are interested in vaccine safety, check out:

Module 1 - Vaccine Safety: A History of Protection and the Truth Behind the Fiction
This webinar discusses the impact of vaccines on life expectancy, identifies safeguards that have been put in place to ensure vaccine safety, details the most commonly occuing adverse effects of vaccination , descirbes MMR/autism debate origins and study outcomes, and reviews the health benefits of the declining number of immunological componenets found in modern vaccines.

The series has been approved for Continuing Education (1,2) and Continuing Medical Education (CE/CME) for Physicians. Each learning module is approved for .5 credits with a total of 1.5 if all three modules are viewed and post-test/evaluations are submitted with a passing score of 85% or greater.

If your office participates in VFC, you can designate VFC vaccines in Florida SHOTS. Designating a vaccine as being a VFC vaccine will allow you to run more accurate vaccine reports. A VFC pin number and start date must be recorded for your organization by Florida SHOTS staff in order to have this option.

Within the registry, add a new patient or select an existing patient. To add vaccinations, click on the “Vaccinations” link on the left side of the menu and do the following:
1. Click on the “add a Vaccination record” button at the bottom of the screen.
2. Once in the “add a Vaccination record” screen, select “Vaccination type” from the drop-down menu. (Please use the table for a brief description of each vaccine type and assistance on selecting the correct vaccine.)
3. Date Given: Enter the date or, if vaccine was given today, enter “T” and the current date will be automatically supplied.
4. VIS Date: Enter the date of the Vaccine Information Statement provided for this vaccination. This feature is only mandatory if this is a VFC-eligible vaccine.
5. Indicate Injection Site: LDT=Left Deltoid, LA=Left Arm, RDT=Right Deltoid, and RA=Right Arm.
6. Indicate Injection Route: IM=Intramuscularly, PO=Oral, or SC=Subcutaneous.
7. Private Provider org ID: This defaults to provider entering shot. If entering historical shots not administered at the user’s practice, you must select OTHER from the drop down menu.
8. VFC Eligibility: Specify the patient’s eligibility for receiving VFC vaccine as it applies to this vaccination.
9. Provider Person ID: Select the provider person ID of the staff administering the immunization. Please note that this field is not shown if the Provider Org ID is selected as “OTHER.”
10. Manufacturer code/lot number: Manufacturer Codes are listed in a box with a drop-down menu. Once a manufacturer is selected the Lot Number becomes a required field.

The 680 has three parts used to designate patient types. When you create a 680 be sure to use the correct part of the form for each patient.

Part A: For patients who are up-to-date for their age and meet the age-appropriate school requirements for grades K - 12; or for the 7th grade requirements only.

Part B: For temporary medical exemptions - An expiration date is required (generally 15 days after the next scheduled appointment). If a Part B is chosen and the patient has received all the vaccinations they can for now (i.e., they are currently up-to-date), the system will pre-populate a suggested expiration date equal to 15 days after the earliest next recommended due date amongst all series that are not complete.

Part C: For permanent medical exemptions including contraindications.

What is the Florida SHOTS code for Hep B Immune Globulin? What is the manufacturer code for measles? Can’t think of the Florida SHOTS name or manufacturer code for a vaccine you are entering in a patient record? Download the Florida SHOTS Shortcut Guide - our comprehensive vaccination table has all the relevant shot information in one easy-to-read chart. Print the table and keep it in an accessible location so shot codes are always within reach.

To add Varicella disease to a patient record:
1. Go to contraindications on the patient data menu.
2. On the contraindications list screen click ADD.
3. Choose Series: VZV.
4. Select Vaccine type: ALL VACCINES.
5. Choose contratype: PERMANENT.
6. Select contraindication type: VZV1 OTHER PERM (VZV).
7. Choose either the Parental recall or the Physician Documentation radio button depending on how the information has been obtained.
8. Enter the year of the disease in the Disease year box.
9. Other Description and comments do not need to be entered unless you need to further document information about the patient’s Varicella case.
10. The Date identified box will default to today’s date.
11. Click next.
12. Click Submit.