Keep Your Florida SHOTS Account and Patient Information Safe
published by: Stephanie T.People are in and out of jobs so quickly. A new job offer comes along and they’re out the door. But also going out the door is their ability to access confidential patient information. As people come and go, it is important to maintain accountability in Florida SHOTS. The administrator on your Florida SHOTS account has the authority and responsibility to allow and disallow access to users on the personnel list. Adding and inactivating users is an easy process and only takes a few clicks of the mouse.
To add a new user, log onto Florida SHOTS, click on the Administration tab to access your Personnel List. A list of your active users will populate the screen. Click the “Add New Person” button below this list. The Personnel Maintenance page will open. Enter all pertinent information for your new user in the appropriate fields. If the new user actively gives shots to patients, click “Yes” for Immunization Provider. Click “Yes” for Certify Form 680 if this person is authorized to sign the DH680 Certificate of Immunization (blue card). This means that this individual is authorized to electronically sign the DH680. This person must be a delegate of the physician in order to be authorized to electronically sign the DH680 forms. To create the User ID, check the box marked “System User.” This will automatically populate the User ID fields below allowing you to enter a password for your new user.
The SHOTS system does not allow users to be deleted from accounts, but administrators can end access. Open your personnel list to show active users by clicking the radio button above the list. Open the Personnel Maintenance page for the appropriate user. The “End Date” box is located on the top right-hand side of the screen. The date entered here is the last date of access to the account. Also uncheck the System User box. Once the User ID becomes inactive it will be removed from your active personnel list to the inactive list.
If a User ID has “disappeared” or a user has been re-employed, click the “all” radio button above the personnel list. This brings up all User IDs for this account. Reactivate your user’s ID by opening the maintenance page and changing the end date to a date in the future.
Only local administrators have the authority on their account to complete these actions. If you need that authority have the current administrator or applicant on the account contact the help desk at 877-888-7468 to change your User ID status.
