Florida SHOTS™: Keeping SHOTS in Check

Florida SHOTS staff have heard many anecdotal accounts that using the registry saves offices time in all tasks related to immunizations—from determining shots to be given to using the registry to store and print shot records. In order to quantify what actual time savings are, we timed immunization record-keeping-related tasks in participating Florida SHOTS offices.

Key Finding #1:
Median time to hand write a blue form is 2 1/2 minutes. Double that if a patient needs one for school and daycare. Updates also must be written at 2 months, 4 months, 6 months, 12 months, 15 months, 18 months, 4 years old, and 12 years old. Alternatively, you can use Florida SHOTS to search for, electronically certify, and print a 680 in less than a minute.

Observations of Integration of Florida SHOTS into Data Upload Office:
This office uses Florida SHOTS to get other providers’ records, add their records in (from shots given at their office), and print blue forms. If the child is up-to-date for their shots, they will go ahead and certify the record in Florida SHOTS, because it takes no additional time to certify it.

Check out the complete Time Savings Study Results.
Watch the Time Savings Study Video.

If your office uses Sage software, you can implement data upload. Here’s how:

Data upload is a standard feature in Sage Intergy version 5.5. Sage Intergy users who want to upload to the registry should call Sage Support at 1-877-932-6301 and ask about activating the Florida SHOTS report.

Contact Holly Graff, Florida SHOTS Implementation Specialist, at 904-755-5167, to complete the forms to receive a secure ftp site from Florida SHOTS.

Holly can then schedule an appointment with your office to show a staff member how to easily upload a file.

If your office uses McKesson’s Practice Partner software, you can implement data upload. Here’s how:

1. Contact your Practice Partner local sales representative to obtain the Florida SHOTS immunization interface.
2. Contact Holly Graff, Florida SHOTS Implementation Specialist, at 904-755-5167, and she will help you complete the form to receive a secure ftp site from Florida SHOTS.
3. Holly can then schedule an appointment with your office to show a staff member how to easily upload a file.

Immunization data can be uploaded to Florida SHOTS daily, weekly, bi-weekly, or monthly.

If your office uses Misys Tiger PM or Misys EMR software, you can implement data upload. Here’s how:

1. Find out if you have Misys Query (a reporting program from Misys).
   • If you have Misys Query, call Misys Support at 1-800-877-5678, ask for DSS (Misys Query Support), and request an upgrade to version 8.10 or greater. Misys will mail a CD with the 8.10 Query upgrade. After you receive the CD, call Misys Support again and ask for DSS for installation help.
   • If you do not have Misys Query, call Misys Support and inquire with Support about how to obtain Misys Query version 8.10 or greater.
2. Contact Holly Graff, Florida SHOTS Implementation Specialist, at 904-755-5167, in order to complete the forms to receive a secure ftp site from Florida SHOTS.
3. Holly can then schedule an appointment with your office to show a staff member how to easily upload a file.

Immunization data can be uploaded to Florida SHOTS daily, weekly, bi-weekly, or monthly.

MdFlow Systems is an internet-based electronic medical records (emr) and patient care workflow management system that allows healthcare providers to access a patient’s medical information via a secure internet connection. If your office uses MDFlow Systems software, you can implement data upload. Here’s how:

1. Call MDFlow Systems at 305-648-0028 and ask them to enable the Florida SHOTS interface.
2. Contact Holly Graff, Florida SHOTS Implementation Specialist, at 904-755-5167 in order to complete the forms to receive a secure ftp site from Florida SHOTS.

Immunization data is automatically sent from MDFlow Systems and uploaded daily to Florida SHOTS.