Florida SHOTS™: Keeping SHOTS in Check

If your office uses SmartClinic software, you can implement data upload. Here’s how:

1. Contact Mary Holtmeier, (800) 652-3739, at VIP Medicine, LLC to order the Florida SHOTS immunization interface.
2. Contact Holly Graff, Florida SHOTS Implementation Specialist, at 904-755-5167, or Holly_Graff@doh.state.fl.us in order to complete the forms to receive a secure ftp site from Florida SHOTS. Immunization data will be uploaded automatically to Florida SHOTS on a daily basis.

Florida SHOTS is pleased to announce the development of an online Parent Portal (scheduled for fourth quarter 2010), which will allow health-care providers to give their patients direct, free, online access to their own shot records. Patients will be able to log onto the secure server at www.flshots.com and print electronically certified copies of D.H. Form 680 from their home computers. No office visit or call is required. Start electronically certifying your 680s now in preparation for this exciting tool.

Preparing D.H. Form 680s for your patients will be easier than ever before with the Parent Portal; however, patients can only access electronically certified 680s, so it is crucial that you electronically certify every patient’s shot record. continue reading »

Only vaccines that are required by Florida law are recorded on a D.H. Form 680. If you would like to see, or give your patients, a complete listing of all of the vaccines they have received, you can print the Florida SHOTS “Immunization History Form,” which will reflect non-required shots such as hepatitis A or HPV vaccine.

Q: How do I set Florida SHOTS preferences so our office can produce electronically certified 680s?

A: After logging into the Florida SHOTS registry, your local account administrator must select “Personnel List” under “Administration” in the left menu. On the “Personnel Maintenance” screen:

• Set up permissions for individuals whose names will be used to electronically sign the new 680 Forms (“Certify Form 680”).
• Set up permissions for users who will need access to issue the certified forms (“Create Certified Form 680”).

Florida SHOTS helps health-care providers, parents and schools maintain and protect the immunization records that protect Florida’s health

August is recognized as National Immunization Awareness Month, an annual event that promotes the benefits and importance of immunizations across the lifespan. Immunization is the most effective, proven method to prevent certain types of illness. Unfortunately, there are still people in the U.S. who die each year from vaccine-preventable diseases.

The month of August is the perfect time to remind parents, caregivers and health-care providers about the importance of knowing they and their charges are up-to-date on immunizations as they prepare for the return to school, college and the upcoming influenza season.

Florida SHOTS recognizes the importance of keeping immunization records safe, updated and accessible and works with health-care providers, schools and childcare centers throughout the state of Florida to simplify record keeping in a free, statewide online registry.

To learn more about Florida SHOTS enrollment and benefits, please visit www.flshots.com or call (877) 888-SHOT.