Patient Access to SHOT Records
published by: Kim V.Florida SHOTS is pleased to announce the development of an online Parent Portal (scheduled for fourth quarter 2010), which will allow health-care providers to give their patients direct, free, online access to their own shot records. Patients will be able to log onto the secure server at www.flshots.com and print electronically certified copies of D.H. Form 680 from their home computers. No office visit or call is required. Start electronically certifying your 680s now in preparation for this exciting tool.
Preparing D.H. Form 680s for your patients will be easier than ever before with the Parent Portal; however, patients can only access electronically certified 680s, so it is crucial that you electronically certify every patient’s shot record.
How does the Parent Portal work?
- Doctors have up to 10 days after a patient visit to electronically certify that patient’s shot record and issue the patient a pin number.
- You also have the option to certify shot records immediately and give your patient their pin number at check-out.
- Records are electronically certified with the simple click of a button (i.e., “Certify Only” or “Certify and Print”) in Florida SHOTS.
- The electronically certified 680 will be saved as a pdf with the Florida state seal in the background.
- Doctors give patients the system-generated pin number so patients (or parents of patients) can access their shot records online.
- Parents go online any time of the day or night to print out an electronically certified 680.
- Electronically certified 680s are accepted by schools, day cares, camps, etc. Any of these organizations that have enrolled in Florida SHOTS also have direct access to electronically certified 680s.
What is an electronically certified 680?
An electronically certified 680 is a digital method of signing and thereby certifying shot records within your practice. Rather than having physicians sign off on every shot record, Florida SHOTS stores an electronic signature that can certify shot records within your practice each time you click the “Certify Only” or “Certify and Print” button after selecting “Create Current Form 680.” (See this issue’s “Tech Tips” to learn how to set registry preferences to create electronically certified forms.)
Once a shot record is electronically certified, it is stored in Florida SHOTS for quick access for reprints, easy searching of records, instant access for schools and day cares, and availability to parents through the Parent Portal.
As patients, schools, and day cares begin to use the online option for accessing electronically certified 680s, health-care providers will enjoy a dramatic decrease in the number of records they need to print, sign, and distribute every day. By giving patients access to their shot records, patients can take responsibility for their own record keeping.
As we work on the final touches to the Parent Portal, we will keep all our providers informed of launch details. Visit www.flshots.com/training to download an English or Spanish version of our Quick Tips guide or call (877) 888 – SHOT to learn more about electronically certified 680s.
