Florida SHOTS™: Keeping SHOTS in Check

August is National Immunization Awareness Month (NIAM).  Please make efforts this month to remind everyone of all ages about the value of immunizations as safe and effective steps to control vaccine-preventable diseases. Vaccines offer protection for patients, providers and the community at large. Act now! Recommend vaccines to all eligible recipients.

With the back-to-school rush upon us, parents, students and caregivers will be visiting clinics throughout the state to bring the students up-to-date for required immunizations for school.  Offer the adults vaccines, too.  Nothing elicits a more favorable response, than a recommendation from a healthcare provider.

Keep Florida’s children safe. Immunize on time, every time!

Protect teens as they go out on their own. Vaccinate before they graduate!

Guard yourself and your loved ones. Remind your patients about the adult pertussis and flu vaccines!

Florida SHOTS provides secure online shot record keeping. The registry is located on a secure server with password-restricted access and the latest encryption and firewall safeguards.

Healthcare providers will have the options to create a PIN before creating a Certified (e-signed) Form 680; create both the PIN and the Certified 680 at the same time; or not create a PIN at all for a Certified 680.

A provider may choose to create the PIN while the parent is in the office so the instruction sheet may be handed to them, but may not have time to update and create the Form 680 at the time of the visit. If a PIN is needed, follow the steps listed below to create a PIN:

• Open the patient’s record in Florida SHOTS.
• On the menu bar, select “Create PIN” located under the Form 680 header.

The “Create Form 680 Certification PIN” page will open. To create the PIN, click the “Create Certification PIN” button.

The top half of the page will now be completely filled in. The provider will have the following three options:

• Change site – This button will only be active if you choose a different site from the drop box. Once you have selected the site you wish to replace the previously recorded site with, click this button to save the new site.
• Delete Certification PIN – This button will delete the PIN that has been created.
• Print Parent Get DH 680 Instructions – This button will print the bottom half of the screen which is an information sheet for the parents/guardians. The instructions include the two pieces of information a parent will need to have (“State IMM Id” and “Certification PIN”) in order to retrieve and print (or save) their child’s Form 680 from home. Providers should print this page and hand it to the parent.

For more information refer to the Setting Up Patient Shot Record Retrieval or Configurar la Recuperación del Registro de Inmunizatión del Paciente guides.

When a user who has the ability to create certified Form 680s logs into Florida SHOTS they will be directed to the “To-Be Certified List” page if there are any patients who have PINs assigned, but have not yet had a Certified 680 created. The user may choose to delete the PIN by clicking on the Delete button or they may open the patient record and certify the Form 680 by clicking on the patient’s name.

Once the user has navigated away from this screen, they can return at any time to view their list of patients in need of a certified 680 by clicking on the “To-Be-Certified 680s” link located under the Patients header on the menu bar.

For more information refer to the Setting Up Patient Shot Record Retrieval or Configurar la Recuperación del Registro de Inmunizatión del Paciente guides.

Parents or guardians may get and print the Certified Form 680s by visiting the Florida SHOTS website. On the website homepage the parent will click on the Get DH 680 button and be redirected to the “Get Your Child’s Florida Certification of Immunization (DH Form 680)” page. The parent will need to follow the instructions below to get their child’s Certified 680.

• Enter the State IMM Id exactly as it is printed on the “Get DH 680 Form Information” sheet.
• Enter the Certification PIN exactly as it is printed on the “Get DH 680 Form Information” sheet.
• Click on the Retrieve Form button.

Parents will need Adobe Reader installed on their computer to be able to open the PDF version of the Certified 680. If the parent does not have Adobe Reader installed, they may follow the instructions on the page and use the provided link to get the form.

For more information refer to the Setting Up Patient Shot Record Retrieval or Configurar la Recuperación del Registro de Inmunizatión del Paciente guides.