Designating VFC Eligibility
published by: Kate H.If your office participates in VFC, you can designate VFC vaccines in Florida SHOTS. Designating a vaccine as being a VFC vaccine will allow you to run more accurate vaccine reports. A VFC pin number and start date must be recorded for your organization by Florida SHOTS staff in order to have this option.
Within the registry, add a new patient or select an existing patient. To add vaccinations, click on the “Vaccinations” link on the left side of the menu and do the following:
1. Click on the “add a Vaccination record” button at the bottom of the screen.
2. Once in the “add a Vaccination record” screen, select “Vaccination type” from the drop-down menu. (Please use the table for a brief description of each vaccine type and assistance on selecting the correct vaccine.)
3. Date Given: Enter the date or, if vaccine was given today, enter “T” and the current date will be automatically supplied.
4. VIS Date: Enter the date of the Vaccine Information Statement provided for this vaccination. This feature is only mandatory if this is a VFC-eligible vaccine.
5. Indicate Injection Site: LDT=Left Deltoid, LA=Left Arm, RDT=Right Deltoid, and RA=Right Arm.
6. Indicate Injection Route: IM=Intramuscularly, PO=Oral, or SC=Subcutaneous.
7. Private Provider org ID: This defaults to provider entering shot. If entering historical shots not administered at the user’s practice, you must select OTHER from the drop down menu.
8. VFC Eligibility: Specify the patient’s eligibility for receiving VFC vaccine as it applies to this vaccination.
9. Provider Person ID: Select the provider person ID of the staff administering the immunization. Please note that this field is not shown if the Provider Org ID is selected as “OTHER.”
10. Manufacturer code/lot number: Manufacturer Codes are listed in a box with a drop-down menu. Once a manufacturer is selected the Lot Number becomes a required field.
