Florida SHOTS™: Keeping SHOTS in Check

Administrative users can edit the contact information in the “Organization Edit” screen from the sidebar menu. From the “Personnel List,” administrators have the ability to add a new user or change the status and access of an existing user. The “Add New Person” button within the “Personnel List” screen takes administrators to the “Personnel Maintenance” screen for creating a new system user. There, administrators can enter several key pieces of information regarding the new user to be added. The system administrator must have the user’s start date prior to entry into the system.

Users who physically inject patients with vaccine should have a “Yes” in the Immunization Provider box. Users who do not provide immunizations should have a “No.” Any user who can legally sign his or her own name on the DH Form 680 should have a “Yes” in the Certify From 680 box. Users who cannot sign Form 680s should have a “No” in that box. The System User box should only be checked for all users who will require access to Florida SHOTS.

Users that will require access to Florida SHOTS must have the following information included in their user account: System User ID, Expiration Date, System Password, Authorization, Role.

For more information see the Quick Tips for Full-Access Accounts or Quick Tips for View-Only Accounts.

At Florida SHOTS, we work hard to get you the help you need, when you need it. That’s why we’ve created a new version of the Florida SHOTS Quick Tips guide specifically for view-only accounts (and made it available in Spanish)!

These guides give you quick access to our most frequently asked questions surrounding the following topics:

• Logging in
• Forgotten Password
• Main Menu Functions
• Entering Vaccines (for full-access accounts only)
• D.H. Form 680
• Adding & Deleting Personnel

Quick Tips guides for full-access accounts have been created in English and Spanish as well. A complete user guide and Web-based training can be located under “Customer Support” from the registry’s sidebar menu. You may want to print out a copy of the user guide for easy reference. Free web-based training is available 24 hours a day.

People are in and out of jobs so quickly. A new job offer comes along and they’re out the door. But also going out the door is their ability to access confidential patient information. As people come and go, it is important to maintain accountability in Florida SHOTS. The administrator on your Florida SHOTS account has the authority and responsibility to allow and disallow access to users on the personnel list. Adding and inactivating users is an easy process and only takes a few clicks of the mouse.

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