Florida SHOTS™: Keeping SHOTS in Check

At Florida SHOTS, we work hard to get you the help you need, when you need it. That’s why we’ve created a new version of the Florida SHOTS Quick Tips guide specifically for view-only accounts (and made it available in Spanish)!

These guides give you quick access to our most frequently asked questions surrounding the following topics:

• Logging in
• Forgotten Password
• Main Menu Functions
• Entering Vaccines (for full-access accounts only)
• D.H. Form 680
• Adding & Deleting Personnel

Quick Tips guides for full-access accounts have been created in English and Spanish as well. A complete user guide and Web-based training can be located under “Customer Support” from the registry’s sidebar menu. You may want to print out a copy of the user guide for easy reference. Free web-based training is available 24 hours a day.

Flu vaccine is given in both a pediatric dosage - 0.25 ml - and an adult dosage - 0.5 mil. These doses are listed separately in Florida SHOTS as Vaccine Type CHILD-FLU for children under the age of three and INFLUENZA for adults.

For all flu administrations using products other than FluMist, make sure the VIS vaccine type is set as “inactive flu.” This can be done by clicking the “Other VIS Options” button underneath the VIS Date text box if the correct VIS is not displayed.

At this time, Flumist is the only Live Attenuated (LAIV) vaccine offered in Florida SHOTS for influenza. This vaccine should only be given to healthy, non-pregnant people ages 2-49 years according to the CDC. For this vaccine, make sure “live flu” is selected for the VIS form.

Selecting the right flu vaccine type - CHILD-FLU or INFLUENZA - will help maintain the accuracy of records in the Florida SHOTS registry. Check your office records to determine which vaccine was administered. Generally, if you’re adding to the record of a child who is under the age of three, select CHILD-FLU to reflect the correct vaccine given.

Accuracy is everything when it comes to maintaining your patient records. Entering the correct vaccine type can make all the difference - from setting up the immunization schedule to preventing duplicate records in Florida SHOTS.

The vaccine type that tends to cause the most confusion is the Hib vaccine (Haemophilus influenzae type b). The two most commonly used Hib vaccines are the three-dose PedvaxHIB (PRP-OMP) and the four-dose ActHIB (PRP-T). Other Hib vaccines that are no longer used or used outside the United States, including HibTITER (HBOC), are included in Florida SHOTS enabling you to accurately input the vaccine type on an older patient’s record or for a patient who received the vaccine in another country.

To enter a vaccine in Florida SHOTS, select the proper vaccine type from the drop down menu on the Add Vaccination Record screen. The vaccines are presented by their common name rather than brand name, as are most vaccines in Florida SHOTS. If you cannot recall the generic name and it’s not listed in the patient’s chart, consult the Florida SHOTS User’s Guide under the Customer Support menu. Appendix E contains the Vaccine Information Table which lists the Florida SHOTS name along with the brand name of every vaccine you can add to a patient’s record.

Eliminate the double work when your provider practice becomes part of our data upload network.

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