Florida SHOTS™: Keeping SHOTS in Check

If your office uses SmartClinic software, you can implement data upload. Here’s how:

1. Contact Mary Holtmeier, (800) 652-3739, at VIP Medicine, LLC to order the Florida SHOTS immunization interface.
2. Contact Holly Graff, Florida SHOTS Implementation Specialist, at 904-755-5167, or Holly_Graff@doh.state.fl.us in order to complete the forms to receive a secure ftp site from Florida SHOTS. Immunization data will be uploaded automatically to Florida SHOTS on a daily basis.

For access to the latest from your Florida SHOTS team, check out the current issue of the SHOTS Tracker, which is now available online.

In this issue we’re covering how Florida SHOTS is getting national attention, helping Total MD software users utilize data upload, highlighting all our data exchange partners and welcoming one of our newest practices.

SHOTS Tracker – Volume 6, Issue 2 [English]

SHOTS Tracker – Volume 6, Issue 2 [Spanish]

Dr. Anne Schuchat, Director NCIRD, CDC; Sherry Riddick, President AIRA; Mara Ohrt (Alaska); Amy Metroka and Dr. Jane Zucker (NYC); Susan Lincicome, Director Florida SHOTS; and Charles Alexander, Bureau Chief of Florida Bureau of Immunization.

The American Immunization Registry Association (AIRA) awarded Florida SHOTS with the 2009 AIRA Center of Excellence (COE) Award during the opening plenary of the 44th National Immunization Conference (NIC) in April. The criteria for this year’s award centered on data reporting, vaccine management and provider participation in immunization information systems (IIS) during the H1N1 2009 influenza epidemic.

Rising to the Challenge
The Florida Department of Health needed to be able to rapidly order and distribute a projected 15 million doses of H1N1 vaccine to an estimated 8,100 ship-to sites. Florida’s IIS, Florida SHOTS, was identified as the only statewide system with the capability to accomplish real-time allocation and ordering of the H1N1 vaccine. By adapting the Florida SHOTS system, we were able to efficiently and quickly use the registry to accomplish these ordering and distribution tasks.

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If your office uses Medenet software, you can implement data upload. Here’s how:

1. Contact either Charles Gaudreau (727-823-2188, cgaudreau1@medenet.net) or Ericka Merrill
   (727-823-2188, erim@medenet.net) at Medenet to order the Florida SHOTS immunization interface.
2. Contact Holly Graff, Florida SHOTS Implementation Specialist at 904-755-5167, or Holly_Graff@doh.state.fl.us in order to complete the forms to receive a secure ftp site from Florida SHOTS.

Immunization data will be uploaded automatically to Florida SHOTS on a daily basis.

At Florida SHOTS, we work hard to get you the help you need, when you need it. That’s why we’ve created a new version of the Florida SHOTS Quick Tips guide specifically for view-only accounts (and made it available in Spanish)!

These guides give you quick access to our most frequently asked questions surrounding the following topics:

• Logging in
• Forgotten Password
• Main Menu Functions
• Entering Vaccines (for full-access accounts only)
• D.H. Form 680
• Adding & Deleting Personnel

Quick Tips guides for full-access accounts have been created in English and Spanish as well. A complete user guide and Web-based training can be located under “Customer Support” from the registry’s sidebar menu. You may want to print out a copy of the user guide for easy reference. Free web-based training is available 24 hours a day.