Florida SHOTS™: Keeping SHOTS in Check

At Florida SHOTS, we work hard to get you the help you need, when you need it. That’s why we’ve created a new version of the Florida SHOTS Quick Tips guide specifically for view-only accounts (and made it available in Spanish)!

These guides give you quick access to our most frequently asked questions surrounding the following topics:

• Logging in
• Forgotten Password
• Main Menu Functions
• Entering Vaccines (for full-access accounts only)
• D.H. Form 680
• Adding & Deleting Personnel

Quick Tips guides for full-access accounts have been created in English and Spanish as well. A complete user guide and Web-based training can be located under “Customer Support” from the registry’s sidebar menu. You may want to print out a copy of the user guide for easy reference. Free web-based training is available 24 hours a day.

Pharmacies wishing to provide adult influenza vaccinations to their customers are required by Section 465.189, Florida Statutes to enter those shot records into Florida SHOTS™, the statewide online immunization registry. Florida SHOTS data upload significantly reduces record-keeping time for pharmacists and is the easiest way for them to comply with the statutory reporting requirements.

• Florida SHOTS data upload technology offers a simple batching linkage from your existing billing, practice management, or EMR software to the statewide immunization registry.
• It allows pharmacists to automatically upload shot records, avoiding manual data entry and saving hours of time.
• Florida SHOTS has successfully implemented data upload linkages with multiple medical software companies, managed care organizations, health systems, and private physicians practices for the past two years.
• We have the expertise to create a data upload linkage with your corporation’s software so that you can easily comply with the reporting requirements of your adult influenza vaccination program.

Children need vaccinations to stay healthy. Vaccinations protect a child now and in the future by preventing diseases that can sometimes kill or permanently injure.

Infants are more likely to suffer complications, or even death, if they contract a vaccine-preventable disease. For example, measles is the number one vaccine-preventable disease that kills infants worldwide.

Florida SHOTS is a tool that can be used to increase immunization levels thereby helping the entire community because increased immunization levels offer better protection for all children. The registry does this by identifying under-immunized children.

Florida SHOTS helps parents by:

• Consolidating all immunization records for any vaccinations that a child has received from multiple health-care providers
• Providing an accurate, official copy of a child’s immunization history for personal, day care, school, or camp entry requirements
• Maintaining a system-certified electronic 680 (once created by a participating health-care provider) which is accessible directly to schools, licensed child-care centers and other medical providers that are Florida SHOTS users
• Helping ensure that a child’s immunizations are up to date
• Providing reminders or recalls when an immunization is due or has been missed
• Helping ensure timely immunization for children whose families move or switch health-care providers
• Preventing unnecessary duplicative immunization
• Allowing emergency room access to a patient’s immunization status

The growing complexity of the immunization schedule makes it difficult for health-care providers and parents to keep track of which vaccines are due and when.

Busy practices have found that Florida SHOTS can assist them in the challenges of assessing ever-changing and complex immunization requirements and schedules involving different vaccine manufacturers and combination vaccines.

Florida SHOTS was designed with functionality that provides the following benefits to providers.

• Immunization records from all providers are consolidated into one record per patient.
• Immunization information is accessible 24 hours a day, seven days a week.
• The registry provides a reliable immunization history for any child, whether a new or continuing patient.
• It identifies patients’ previously reported contraindications.
• The registry provides definitive information, reminders and recalls on immunizations that are due or overdue.
• The registry produces the legal immunization record (DH Form 680) required for school, camp, and day care center attendance.
• It allows providers to create a system-certified electronic 680, which is kept in Florida SHOTS where it is accessible directly to schools, licensed child-care centers and other medical providers that are Florida SHOTS users.
• It generates immunization reports for managed-care organizations.
• The registry reduces paperwork by automating inventory, reporting, recall and reminder functions.
• It provides current recommendations and information on new vaccines.
• The registry facilitates introduction of new vaccines or changes in the vaccine schedule.